Data Protection and Privacy Policy

Conference of European Churches
Data Protection and Privacy Policy
Effective 25 May 2018
Last Modified 25 May 2018

Your Data

The Conference of European Churches gathers data about individuals that is publicly available, freely provided by that individual, or obtains direct consent for its collection. In European Union data protection and privacy law, personal data is anything that can be used to identify an individual. This includes (but is not limited to) names, date of birth, email addresses, photographs, and passport information.

How We Use Your Data

Your personal data is always treated as confidential. We only collect what we need to carry out our programmatic work and meet legal obligations (e.g., registration for CEC conferences, financial audits, sending you our email newsletter). We only share personal data with third parties with your consent and when necessary to carry out these activities. We will never sell, share, or use your personal data for marketing or commercial purposes.

We also collect data from our website about how people use the site, how long they stay, where they are coming from, and what pages they visit. We do not use this information to identify people and we do not share it. We also do not allow this data to be used to generate online advertising and it is retained for 14 months.

Our websites use cookies—small bits of data stored on your computer, table, or smartphone—to make it easier for you to visit our website, especially if you move from page to page or come back multiple times. This information is confidential and we do not use it to identify you.

Your Data Security

We make every effort to protect the physical and digital security of your data and ensure that third-parties (e.g., website hosts) are also compliant with the General Data Protection Regulation.

Data Retention

We will keep your data as long as it is necessary to carry out our work. In some instances, records of your data will enter the CEC archives if they are historically significant for the organization. This could include, but is not necessarily limited to, participation in a General Assembly, contributing to a CEC publication, or serving on the Governing Board.

Managing Your Data

If you would like more information on the kind data we collect, or would like to update the data you have in CEC databases, please contact Erin Green, Communication Coordinator, eeg@cec-kek.org.

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